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Hey everyone — it’s John from On The Pulse.
How are you all doing this week?
In this edition of On The Pulse, we’ll give you some pro tips for Microsoft Teams, Outlook, and Excel!
This week’s tips include:
🔎 Change the Text Size in Microsoft Teams
🗑️ Delete Emails Before a Certain Date in Outlook
🧮 Automatically Sum Selected Cells in Excel
Let’s Go!👇
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✨ PRO TIPS FOR MICROSOFT 365
🔎 Change the Text Size in Microsoft Teams
If you struggle to read the text in Microsoft Teams, use this simple shortcut to increase the text size and make the content easier to read.
This works for the online and desktop versions of Teams on Windows and Mac.
Windows:
To increase the text size, press Ctrl and + on your keyboard, and repeat until you achieve the desired size.
To decrease the text size, press Ctrl and - on your keyboard, and repeat until you achieve the desired size.
To reset the text size to default, press Ctrl and 0 on your keyboard.
Mac:
To increase the text size, press ⌘ Command and + on your keyboard, and repeat until you achieve the desired size.
To decrease the text size, press ⌘ Command and - on your keyboard, and repeat until you achieve the desired size.
To reset the text size to default, press ⌘ Command and 0 on your keyboard.
For more ways to increase the text size, please view our video guide:
🗑️ Delete Emails Before a Certain Date in Outlook
If your inbox is backed up with old emails you don’t need, use these simple solutions to clear the backlog.
Solution #1: Advanced Filter
In Outlook, click the search box at the top, and click the filter icon. (1)
Enter dates: (2)
The “From” date means all emails will be deleted from this starting point, which can be left blank, or set to any date before the “To” date.
The “To” date means all emails will be deleted before this date.
Click “Search” at the bottom. (3)
❗Note: To view the dates on Mac, click the dropdown next to “Date” and choose “Custom date.”
Keep scrolling down the email list until all emails are visible.
When all emails are visible, click the checkbox next to any email. (1)
Then click the checkbox at the top. (2)
Finally, click “Delete all.” (3)
❗Note: On Mac, click any of the emails, then press ⌘ Command + A to select all emails, and click “Delete” at the top.
Solution #2: Create a Rule
On the Mac desktop version, head to “Tools” at the top and select “Rules.” In the New Outlook (Windows and online), you can access “Rules” from the “Home” tab.
Alternatively, click the gear icon at the top. (1)
Go to “Mail.” (2)
Then select “Rules.” (3)
Click “+ Add new rule.” (4)
Enter a name for the rule, such as “Delete Old Emails.” (1)
Select “Before” under “Add a condition.” (2)
Enter a date to the right; the rule will delete emails before this date. (3)
Select “Delete” under “Add an action.” (4)
Check the box next to “Run rule now.” (5)
Finally, click “Save.” (6)
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🧮 Automatically Sum Selected Cells in Excel
If you have a column of numbers in Excel that you need to sum, the simple way is to use this shortcut.
First, select the cells you want to sum.
Then press Alt and = on your keyboard (Windows).
Or press ⌥ Option and = on your keyboard (Mac).
The sum will appear in the cell below the last selected cell.
✅ WRAPPING UP!
That’s all for this edition of On The Pulse.
Thanks for reading and see you soon! 👋