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Hey everyone — it’s John from On The Pulse.
How are you all doing this week?
In this week’s edition of On The Pulse, we give you a step-by-step guide on how to save links sent to you in Microsoft Teams automatically! With this high-level upgrade, you’ll never need to worry about saving links again. 🚀
This week’s topics include:
📊 KeyTips Coming Soon to Office for Mac
🔄 Join Loop Workspaces with a Link
🤖 New Custom Tone Feature for Copilot in Teams
Let’s Go!👇
Also — I’d love to hear what you think of On The Pulse. Whether you love it or hate it, or there’s something new you’d like to see included, hit “reply” and share your thoughts!
✉️ TOP STORIES (WITH OUR INSIGHTS)
📊 KeyTips Coming Soon to Office for Mac
KeyTips are now available for Microsoft 365 Insiders and are coming soon to all users in Office for Mac. These shortcuts, which are already available on Windows devices, will help users navigate Excel, Word, OneNote, and PowerPoint more easily on MacOS.
Full Story and Our Insights:
KeyTips, the keyboard shortcuts for items in the ribbon menu of Microsoft applications, are now available for Office on Mac. These shortcuts allow users to quickly navigate and perform tasks using the keyboard.
To activate KeyTips, press the Option (⌥) key and the KeyTips will then appear over ribbon tabs.
To use a command, simply find the desired command and press the characters shown in the KeyTip. Some KeyTips may lead to additional KeyTips. For example, if you press N from the Home tab, the Insert tab will open and display KeyTips for items in that tab.
Currently, KeyTips are only available in English for Microsoft 365 Insiders, but they will be available in all languages upon general release.
Availability: KeyTips are available to Beta Channel users of Word, Excel, PowerPoint, and OneNote for Mac running Version 16.86 (Build 24052212) or later. The feature will become available to all users in the coming months.
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🔄 Join Loop Workspaces with a Link
The process of adding members to a Loop workspace is being streamlined with quick access via links.
Full Story and Our Insights:
Instead of adding users individually, workspace links now allow quick access sharing through platforms like Teams, Outlook, or other communication tools.
To share a workspace link, navigate to the upper-right corner of your workspace and click the “Share” button. [1]
Select “Workspace” in the dropdown. [2]
Finally, click the “Copy Link” button. [3]
You can then share this link with your teammates via your preferred communication platform.
Note: this feature currently does not support guest access, which must still be added using their name or email.
🤖 New Custom Tone Feature for Copilot in Teams
The new custom tone feature for Copilot in Teams allows users to refine messages with a text prompt.
Full Story and Our Insights:
Microsoft has introduced a new custom tone feature for Copilot in Teams, allowing users to change the sound of a message using a text prompt.
This feature allows users to refine messages instead of rewriting them, so that you can add persuasive language, convert long sentences into bulleted lists, or even change the language.
For instance, you could use the custom tone feature to ask Copilot for a "more concise and cheerful message in French," and it will apply these changes and translate the message instantly!
🕟 HOW TO SAVE LINKS AUTOMATICALLY IN MICROSOFT TEAMS
Have you ever been sent an important link in Microsoft Teams, but couldn’t remember who sent it, resulting in wasted time scrolling through countless chat messages?
With this simple automation, you’ll never need to worry about saving links again!
1️⃣ Create a OneNote Page for Saving Teams Links
First, open OneNote and create a “Blank Notebook” or open an existing notebook.
Name the notebook, section, and page to “Links” or something similar.
2️⃣ Create a New Flow in PowerAutomate
Next, open PowerAutomate.
Click “+ Create” in the left menu. [1]
Select “Automated cloud flow.” [2]
Name the flow “Teams Links” or something similar. [1]
Search for “Chat” under “Choose your flow's trigger” [2]
Select “When a new chat message is added.” [3]
Click “Create.” [4]
3️⃣ Build the Flow
Click the + plus icon under the trigger and select “Add an action.” [1]
Search for “Details.” [2]
Select “Get message details.” [3]
Click the textbox under “Message,” then click the lightning bolt icon. [1]
Click “See More.” [2]
Choose “Message ID.” [3]
Click the “Message Type” dropdown and select “Group chat.” [1]
Click the “Group chat” dropdown and select “Enter custom value.” [2]
Click the lightning bolt icon. [1]
Click “See More.” [2]
Select “Message Conversation ID.” [3]
Click the + plus icon under the “Get message details” action and select “Add an action.” [1]
Search for “Condition.” [2]
Select “Condition.” [3]
Click the textbox on the left, then click the lightning bolt icon. [1]
Click “See More” next to “Get message details.” [2]
Scroll down the list and select “Body PlainTextContent.” [3]
Select “Contains” in the dropdown. [1]
Enter “http” in the textbox on the right. [2]
Click the + plus icon under “True” and select “Add an action.” [1]
Search for “OneNote.” [2]
Select “Update page content.” [3]
Select the notebook under “Notebook key.” [1]
Select the section under “Notebook Section.” [2]
Select the page under “Page Id.” [3]
Click the dropdown under “Advanced parameters” and check the box next to “Update.” [4]
Click “+ Add new item” under “Update.”
Type “Body” under “Target.” [1]
Choose “append” under “Action.” [2]
Choose “after” under “Location.” [3]
Click the lightning bolt icon under “Content.” [4]
Click “See More” next to “Get message details.” [5]
Choose “Body Content.” [6]
Optional: Consider choosing additional content, such as “From User Display Name” and “CreatedDateTime.”
To finish, click “Save” at the top.
4️⃣ Add OneNote to Your Teams App
For ease of access, open Teams and click the three dots (…) in the left menu. [1]
Search for “OneNote.” [2]
Select “OneNote.” [3]
To pin OneNote, right-click the app in the left menu and select “Pin.”
Now, when you or someone else sends a link in a Teams chat, it will appear in OneNote automatically, creating a convenient space in which to save your shared links.
✅ WRAPPING UP!
That’s all for this edition of On The Pulse.
Thanks for reading and see you soon! 👋